Most CRMs were built for post-sale or inbound workflows. That doesn’t cut it when your team is cold emailing, cold calling, connecting on LinkedIn, or managing replies across 15 different inboxes.

So here it is: a fresh, brutally honest breakdown of the 9 best outbound CRMs for modern sales teams.

And yes, we added our go-to: Breakcold — the tool we use daily at Leadamax to close booked calls and meetings for clients on autopilot.

Why Outbound Sales Needs a Specialized CRM

Generic CRMs are glorified databases. They weren’t designed for:

• Multi-channel outreach (email, LinkedIn, phone, WhatsApp)

• Sequencing & personalization at scale

• Real-time tracking of opens, clicks, replies

• Pipeline velocity & campaign attribution

Outbound teams need CRMs that are built for:

• High-volume lead flows

• Inbox + dialer + calendar management

• Cross-channel campaign orchestration

• Rapid-fire follow-up + auto reminders

The 9 Best CRMs for Outbound Sales in 2025

1. Close CRM — Best for Built-In Dialer + Email Sequences

Why we like it: If you’re calling + emailing, Close eliminates the tech stack sprawl. Native dialer, call recording, auto-logging, plus drag-and-drop pipeline.

Pros:

• Built-in SMS + VoIP

• Great for small teams

• Strong filters + task automation

Cons:

• Limited LinkedIn or social channel support

• Not ideal for huge SDR orgs

Pricing: Starts at $49/month

2. Apollo.io — Best All-In-One CRM + Data + Outreach

Why we like it: Prospect, enrich, sequence, and manage pipeline from one place. Data + outbound = scalable outreach.

Pros:

• Huge B2B database

• Great Chrome extension

• Email + call + LinkedIn + CRM all-in-one

Cons:

• Data quality varies by region

• UI can be overwhelming for beginners

Pricing: Free plan available, Paid plans from $49/month

Try Apollo

3. Breakcold — Best for Multi-Channel Outbound (LinkedIn, WhatsApp, Telegram)

Why we like it: Track conversations, follow-ups, and relationships across email + LinkedIn + Twitter + WhatsApp without juggling 6 tools.

Pros:

• Works across multiple channels

• Perfect for solo founders, small teams, or agencies

• Unified activity feed per lead

Cons:

• Still improving its API integrations

Special Offer: Use code MOIZ10 for a discount

Try Breakcold

4. HubSpot Sales Hub — Best for Integrations + Marketing Alignment

Why we like it: It’s the most versatile CRM for teams that want marketing + sales under one roof.

Pros:

• Easy-to-build sequences

• Great for scaling teams

• Native meetings, calendar, forms, pipeline

Cons:

• Expensive at scale

• Automation locked behind higher-tier plans

Pricing: Pro starts at $100/seat/month

5. Salesforce Sales Cloud — Best for Enterprise Customization

Why we like it: If your org has a Salesforce admin and needs full customization, this is the powerhouse CRM.

Pros:

• Advanced analytics

• Fully customizable workflows

• Trusted in large enterprises

Cons:

• Steep learning curve

• Requires admin/ops to maintain

Pricing: From $165/seat/month

6. Pipedrive — Best for Simplicity + Visual Pipeline

Why we like it: Clean, intuitive UI. Easy pipeline views. Great for founders and lean teams.

Pros:

• Visual drag-and-drop pipelines

• Email + call integrations

• Smart follow-up reminders

Cons:

• Lacks deep automation unless you add plugins

Pricing: Starts at $24/month

7. LeadSquared — Best for High-Volume India + SEA Sales Teams

Why we like it: Great for call center style or high-volume regional outreach teams. Strong local support.

Pros:

• Auto lead distribution

• Telephony integrations

• Form and landing page builder

Cons:

• Not as widely adopted globally

• Limited email outreach capabilities

Pricing: Starts at $40/month/user

8. Freshsales by Freshworks — Best for AI-Powered Sales Routing

Why we like it: Freshsales includes built-in Freddy AI to help sales reps know who to call, when, and what to say.

Pros:

• Built-in dialer + email tracking

• Lead scoring + recommendations

Cons:

• Limited outreach automation

• Limited reporting customizations

Pricing: Starts at $9/month

9. Monday Sales CRM — Best CRM + Project Management Combo

Why we like it: For teams that want a simple CRM + task management hybrid. Good for founders wearing multiple hats.

Pros:

• Colorful dashboards

• Fully customizable

• Great for solopreneurs

Cons:

• Can be too flexible (harder to templatize)

Pricing: Starts at $15/month

Choosing the Right CRM for Outbound Sales

Look for:

• Multi-channel outreach (email, LinkedIn, call, SMS)

• Built-in data enrichment or integrations

• Automation and sequencing

• Real-time reply/activity tracking

• Collaboration across teams

If you’re doing cold outbound at scale, these features aren’t nice-to-haves — they’re essentials.

Done-For-You Cold Outreach?

At Leadamax, we’ve run thousands of campaigns using these CRMs and booked thousands of qualified meetings across 50+ niches.

Want us to do it for you?

✅ Multi-channel outbound (email + LinkedIn)
✅ CRM + inbox setup
✅ Pay-per-lead OR pay-per-meeting options

👉 Book a Call with Leadamax

Need the SOPs, templates, and tech stack?

👉 Join Cold to Closed — Learn how to build your own cold email system using Smartlead, Clay, Breakcold, and more.

Let's build smarter outreach systems.