Most CRMs were built for post-sale or inbound workflow, That does not cut it when your team is cold emailing, cold calling, connecting on LinkedIn, or managing replies across 15 different inboxes

So here it is: a fresh, brutally honest breakdown of the 9 best outbound CRMs for modern sales teams

And yes, we added our go to: Breakcold, the tool we use daily at Leadamax to close booked calls and meetings for clients on autopilot

Why Outbound Sales Needs a Specialized CRM

Generic CRMs are glorified databases, They were not designed for:

• Multi channel outreach (email, LinkedIn, phone, WhatsApp)

• Sequencing & personalization at scale

• Real time tracking of opens, clicks, replies

• Pipeline velocity & campaign attribution

Outbound teams need CRMs that are built for:

• High volume lead flows

• Inbox + dialer + calendar management

• Cross channel campaign orchestration

• Rapid fire follow up + auto reminders

The 9 Best CRMs for Outbound Sales in 2025

1. Close CRM, Best for Built-In Dialer + Email Sequences

Why we like it: If you are calling + emailing, Close eliminates the tech stack sprawl, Native dialer, call recording, auto logging, plus drag and drop pipeline

Pros:

• Built in SMS + VoIP

• Great for small teams

• Strong filters + task automation

Cons:

• Limited LinkedIn or social channel support

• Not ideal for huge SDR orgs

Pricing: Starts at $49/month

2. Apollo.io, Best All In One CRM + Data + Outreach

Why we like it: Prospect, enrich, sequence, and manage pipeline from one place, Data + outbound means scalable outreach

Pros:

• Huge B2B database

• Great Chrome extension

• Email + call + LinkedIn + CRM all in one

Cons:

• Data quality varies by region

• UI can be overwhelming for beginners

Pricing: Free plan available, Paid plans from $49/month

Try Apollo

3. Breakcold, Best for Multi Channel Outbound (LinkedIn, WhatsApp, Telegram)

Why we like it: Track conversations, follow ups and relationships across email + LinkedIn + Twitter + WhatsApp without juggling 6 tools

Pros:

• Works across multiple channels

• Perfect for solo founders, small teams, or agencies

• Unified activity feed per lead

Cons:

• Still improving its API integrations

Special Offer: Use code MOIZ10 for a discount

Try Breakcold

4. HubSpot Sales Hub,Best for Integrations + Marketing Alignment

Why we like it: Its the most versatile CRM for teams that want marketing + sales under one roof

Pros:

• Easy to build sequences

• Great for scaling teams

• Native meetings, calendar, forms, pipeline

Cons:

• Expensive at scale

• Automation locked behind higher tier plans

Pricing: Pro starts at $100/seat/month

5. Salesforce Sales Cloud, Best for Enterprise Customization

Why we like it: If your org has a Salesforce admin and needs full customization, this is the powerhouse CRM

Pros:

• Advanced analytics

• Fully customizable workflows

• Trusted in large enterprises

Cons:

• Steep learning curve

• Requires admin/ops to maintain

Pricing: From $165/seat/month

6. Pipedrive, Best for Simplicity + Visual Pipeline

Why we like it: Clean, intuitive UI, Easy pipeline views, Great for founders and lean teams

Pros:

• Visual drag and drop pipelines

• Email + call integrations

• Smart follow up reminders

Cons:

• Lacks deep automation unless you add plugins

Pricing: Starts at $24/month

7. LeadSquared, Best for High Volume India + SEA Sales Teams

Why we like it: Great for call center style or high volume regional outreach teams, Strong local support

Pros:

• Auto lead distribution

• Telephony integrations

• Form and landing page builder

Cons:

• Not as widely adopted globally

• Limited email outreach capabilities

Pricing: Starts at $40/month/user

8. Freshsales by Freshworks, Best for AI Powered Sales Routing

Why we like it: Freshsales includes built in Freddy AI to help sales reps know who to call, when and what to say

Pros:

• Built in dialer + email tracking

• Lead scoring + recommendations

Cons:

• Limited outreach automation

• Limited reporting customizations

Pricing: Starts at $9/month

9. Monday Sales CRM, Best CRM + Project Management Combo

Why we like it: For teams that want a simple CRM + task management hybrid. Good for founders wearing multiple hats

Pros:

• Colorful dashboards

• Fully customizable

• Great for solopreneurs

Cons:

• Can be too flexible (harder to templatize)

Pricing: Starts at $15/month

Choosing the Right CRM for Outbound Sales

Look for:

• Multi channel outreach (email, LinkedIn, call, SMS)

• Built in data enrichment or integrations

• Automation and sequencing

• Real time reply/activity tracking

• Collaboration across teams

If you are doing cold outbound at scale, these features are not nice to haves, they are essentials

Done For You Cold Outreach?

At Leadamax, we have run thousands of campaigns using these CRMs and booked thousands of qualified meetings across 50+ niches

Want us to do it for you?

• Multi channel outbound (email + LinkedIn)

• CRM + inbox setup

• Pay per lead OR pay per meeting options

BOOK A FREE OUTBOUND AUDIT

Need the SOPs, templates and tech stack?

- Join Cold to Closed, Learn how to build your own cold email system using Smartlead, Clay, Breakcold and more

Les build smarter outreach systems